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Hybrid Work Design and the Challenges with Structuring an Effective Office Cleaning Program



As the world slowly transitions back to in-person work, many companies are adopting a hybrid work design model, with employees splitting their time between working from home and the office. While this model offers flexibility and convenience, it also presents challenges when it comes to maintaining a clean and safe office environment.

In this article, we will discuss the challenges of structuring an effective office cleaning program in the era of hybrid work and provide tips for creating a successful cleaning checklist.


The Challenges of Hybrid Work for Office Maintenance


Laptop on a stand unused

Inconsistent Use of Office Space

One of the main challenges of hybrid work is the inconsistent use of office space. With employees splitting their time between working from home and the office, it can be difficult to determine when and how often certain areas of the office need to be cleaned.

For example, a conference room may be used heavily on days when the entire team is in the office, but may go untouched on days when only a few employees are present. This inconsistency can make it challenging to create a cleaning schedule that effectively addresses the needs of the office.


Increased Need for Sanitization

With the ongoing pandemic, there is a heightened need for sanitization in the workplace. This includes regularly disinfecting high-touch areas such as doorknobs, keyboards, and shared equipment.


In a hybrid work model, it can be difficult to track which employees have used certain areas or equipment, making it challenging to ensure that everything is properly sanitized. This can lead to potential health risks for employees and a decrease in overall office cleanliness.


Lack of Accountability

In a traditional office setting, it is easy to hold employees accountable for maintaining a clean and organized workspace. However, in a hybrid work model, employees may not feel as responsible for the cleanliness of the office since they are not present in the space every day.

This lack of accountability can lead to a decline in office maintenance, as employees may not feel the same level of responsibility for keeping the office clean.


Tips for Creating an Effective Office Cleaning Program




Develop a Comprehensive Cleaning Checklist

The first step in creating an effective office cleaning program is to develop a comprehensive cleaning checklist. This should include all areas of the office that need to be cleaned, as well as the frequency at which they should be cleaned.


Consider the different areas of the office, such as workstations, conference rooms, break rooms, and bathrooms, and determine the specific tasks that need to be completed in each area. This will help ensure that all areas of the office are properly maintained and cleaned on a regular basis.


Utilize Technology for Tracking and Scheduling

To address the challenge of inconsistent use of office space, consider utilizing technology to track and schedule cleaning tasks. This can include using a cleaning management software or creating a shared calendar for employees to schedule their time in the office.

By tracking when certain areas of the office are being used, you can better determine when they need to be cleaned and ensure that no areas are overlooked.


Implement a "Clean as You Go" Policy

To combat the lack of accountability in a hybrid work model, consider implementing a "clean as you go" policy. This means that employees are responsible for cleaning up after themselves and maintaining a clean workspace throughout the day.

This can include wiping down shared equipment after use, properly disposing of trash, and keeping their workstations organized. By instilling this policy, employees will feel more responsible for the cleanliness of the office and help maintain a clean and organized workspace.


Regularly Review and Update the Cleaning Checklist

As the needs of the office change, it is important to regularly review and update the cleaning checklist. This can include adding new tasks or adjusting the frequency of certain tasks based on the usage of the office.


By regularly reviewing and updating the cleaning checklist, you can ensure that your office cleaning program remains effective and addresses the specific needs of your office.


Engage a Professional Commercial Cleaning Company

If you do not utilize a professional commercial cleaning company, you may want to consider this option. Post COVID, many commercial cleaning organizations have learned how to effectively navigate a hybrid work environment and can offer valuable insight in designing a program that balances the needs of your organization


Real-World Examples of Hybrid Work Design Coupled with Effective Office Cleaning Programs


Google's Cleaning Checklist

Google is known for its innovative and creative workspaces, but they also have a comprehensive cleaning program in place. Their cleaning checklist includes tasks such as wiping down desks, sanitizing shared equipment, and restocking supplies.

They also have a "clean as you go" policy in place, encouraging employees to take responsibility for maintaining a clean and organized workspace.


Microsoft's Use of Technology

Microsoft has implemented a cleaning management software that allows employees to schedule their time in the office and track when certain areas have been used. This helps them determine when and how often certain areas need to be cleaned, ensuring that no areas are overlooked.


Premier Building Maintence's Flexible Cleaning Programs

Premier Building Maintenance is a leading Metro Detroit commercial cleaning services company. While not the household name of Google and Microsoft, Premier Building Maintenance has been able to work with customers to balance the cost and effectiveness of janitorial programs.

  • Shifting cleaning from under-utilized areas to occupied areas

  • Reallocate budget to ancillary services such as carpet cleaning, window cleaning, disinfection services, and grounds maintenance

  • Shift from nighttime cleanign to daytime cleaning which can help reduce energy costs and provide more visibility and oversight of cleaning tasks


Who Is Responsible for Office Maintenance?

In a traditional office setting, the responsibility for office maintenance often falls on the facilities or janitorial staff. However, in a hybrid work model, it may be necessary to designate a specific employee or team to oversee the cleaning program.


This could be a facilities manager, office manager, or a designated employee who is responsible for creating and implementing the cleaning checklist, scheduling cleaning tasks, and ensuring that the office remains clean and organized.


Takeaways

As companies continue to adopt hybrid work models, it is important to address the challenges of maintaining a clean and safe office environment. By developing a comprehensive cleaning checklist, utilizing technology, implementing a "clean as you go" policy, engaging your cleaning provider, and regularly reviewing and updating the cleaning program, you can create an effective office cleaning program that meets the needs of your office.


Premier Building Maintenance has extensive experience helping businesses manage hybrid work arragenents. Schedule a consultation to see how Premier Building Maintenance can help your business

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